Winter Faire
Thank you for your interest in vending at Whatcom Hills Waldorf School's 2025 Winter Faire on Saturday, December 13th!
Vendor Guidelines
Approved Items: This family-friendly event features artists & makers whose aesthetic is aligned with Winter Faire and the Waldorf belief in earth consciousness. Previous accepted items have included felted, sewn, and knitted products, handmade jewelry, paper & woodcrafts, candles, canned goods, etc. Please note that edible items may only be sold if they are packaged & intended to be consumed off premises.
Setup: All merchandise and display must fit in the marked space of the booth (6’x6'). There will be no additional storage area supplied. Please plan your layout accordingly knowing you need to sit/stand within your space! Limited outlets are available in each vendor room; extension cords & power strips are the responsibility of the vendor. Wifi will be available but we recommend bringing a data-capable device if you plan to accept credit cards.
Marketing: Please help us to promote YOU by liking and sharing our Winter Faire social media posts! We will utilize your application photos in event advertising.
FAQ:
Q: What is the booth size for vendors?
A: 6'x6'
Q: Do I need to bring my own table?
A: Yes
Q: What is the cost?
A: Vendor fee is $40. This can be paid directly to WHWS via Venmo or check. Booth space is not guaranteed until full payment has been received! Only approved vendors will be charged; there is no application fee.
Q: When can I set up?
A: Load in will be Friday, December 12th from 4pm-7pm. Saturday setup begins at 9am.
Q: When do I need to be there on Saturday?
A: All vendors must be present & fully set-up by 9:30am on Saturday, December 13th.
Q: When do I break down my booth?
A: Vendors must remain set up for the duration of the festival (10am-3pm), and have their booth space cleared completely by 4pm.
Q: Do I need a business license to participate?
A: Yes. Any vendor wishing to participate in Winter Faire must have a UBI number or temporary UBI number. Click here to obtain a temporary UBI number (or contact us if you have questions).
Q: Are there refunds if I cannot attend/use my booth space?
A: Unfortunately, refunds are not available for booth fees as they cover the administrative costs of organizing our vendor rooms.
Q: Will there be food available?
A: Limited food options will be available for sale at Winter Faire (such as burrito bowls and baked goods); we recommend bringing a lunch and water bottle. All vendors will receive tickets for a hot drink & treat from our Wooden Spoon Cafe!
Please contact us if you have any questions!
